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Drayage rate confirmation template

A rate confirmation, or rate con, is the one-page agreement a broker or shipper sends a drayage carrier before the move: the container, the pickup and delivery, every charge and the terms. Fill in the template below, then print it or save it as a PDF. Nothing you type leaves your browser.

Drayage Rate Confirmation
Broker or shipper
Drayage carrier
Shipment
Rate
ChargeQtyRate, USDAmount
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total agreed rate $0.00
Fuel surcharge as a percent of linehaul: enter the percent in Qty and the linehaul in Rate, and the amount is worked out for you.
Terms
Broker or shipper signature, name and date
Carrier signature, name and date

What a drayage rate confirmation should include

Both parties Legal names, MC and DOT numbers and a dispatch contact for each side, so you know exactly who hired whom.
The container Container number, size and type, weight, the bill of lading or booking number and the steamship line.
Where and when Pickup terminal or ramp, last free day, delivery address and appointment, and where the empty goes back.
Every charge Linehaul, fuel surcharge, chassis days and each accessorial with its rate, so the invoice matches the rate con line for line.
Free time and waiting How long loading or unloading can take before waiting time starts, and who pays per diem, demurrage and storage.
Payment and no re-brokering Payment terms, the paperwork needed to get paid, and a ban on passing the load to another carrier.
Drayage rate calculator → Work out the linehaul, fuel and accessorials before you fill in the rate. Fuel surcharge calculator → Get this week’s surcharge percent from the DOE diesel price. Demurrage vs detention → Who pays when a container sits, and how to write it into your terms. What is drayage? → Chassis, prepull, empty return and the other terms on a rate con.

Questions

What is a rate confirmation in drayage?

A rate confirmation is the written agreement between a broker or shipper and a drayage carrier for one move. It lists the container, pickup and delivery, every charge and the terms, and both sides sign it before the truck is dispatched.

Is a rate confirmation a contract?

Once both sides sign it, a rate confirmation is generally treated as a binding agreement for that load, often under a broader broker-carrier agreement. Check with your own counsel for your situation.

What should a drayage rate con include that a truckload one does not?

The container number, steamship line, last free day, empty return location, chassis terms and who pays per diem, demurrage and storage. These are the lines that cause most drayage billing disputes.

How do I save the rate confirmation as a PDF?

Fill in the form and choose Print or save as PDF, then pick Save as PDF as the printer. What you type is kept only in this browser, so you can come back and edit it.

Can I create drayage quotes and rate confirmations faster?

Dray Insight prices each rate request from your saved rates with fuel and accessorials, so the numbers for the rate con are ready the moment the customer says yes.

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